Establish what is missing

If your residence card is missing, record when and where you last had it, when you noticed the loss and which other documents were affected. Check safe places and contact a transport operator or facility’s lost-property service when relevant. At the same time, begin checking the official replacement instructions rather than waiting indefinitely for the card to reappear.

The Immigration Services Agency has a specific reissuance procedure for loss, theft and other loss of possession. Its instructions identify the application period and supporting evidence. The current page states fourteen days from discovering the loss, with a specific rule when discovery occurs outside Japan. Confirm how that rule applies to your circumstances.

Keep a factual record and prepare documents

For loss or theft, follow the police-reporting instructions in the official checklist and retain the report acceptance details. Make your account factual and consistent. Write down the location, dates and items involved while the details are fresh. If several cards are missing, contact the relevant banks or card issuers separately to discuss suspending use.

Download the current reissuance form and check the current photograph requirements carefully. Rules can change, including requirements that depend on age. Prepare your passport and the evidence listed for your case. If a document cannot be presented, use the official explanation process rather than assuming a copy will always be accepted.

Arrange the application and follow-up

Confirm the responsible regional immigration office, opening arrangements and whether a representative may act in your situation. Representation has conditions and can require additional identification, relationship evidence or authorization. Take the official checklist with your folder so that you can track anything requested at the counter.

Keep the application receipt until replacement is complete and check the information on the new card when received. If the original card later appears, ask immigration how it must be handled. Do not keep using both documents. Finally, review why the loss occurred: a separate secure copy, a dedicated card holder and a list of essential contact details can make a future incident easier to manage without publishing sensitive identification information online.